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D-2, r. 17 - General Regulation to govern the regulations of a parity committee
Section 40
Disposition versions
40. When a subject included on the agenda of a meeting of the board of directors or one of its committees or subcommittees includes a possibility of conflict of interest related to the function of a member or concerns directly the contracting party that appointed the member or the entity that the member represents, the secretary of the board of directors notifies the member concerned and the chair or co-chairs of the board of directors.
The member then discusses with the chair or co-chairs of the necessity to abstain from participating in the discussion and voting on the issue. Where applicable, the member’s withdrawal and the general reasons for the withdrawal are entered in the minutes of the meeting concerned. A reminder of the undertaking to comply with the rules of discretion and confidentiality set out in this Regulation or the regulation for internal management may also be given to the member by the chair or co-chairs where the documents of the meeting have already been given to the member.
In force: 2022-09-08
40. When a subject included on the agenda of a meeting of the board of directors or one of its committees or subcommittees includes a possibility of conflict of interest related to the function of a member or concerns directly the contracting party that appointed the member or the entity that the member represents, the secretary of the board of directors notifies the member concerned and the chair or co-chairs of the board of directors.
The member then discusses with the chair or co-chairs of the necessity to abstain from participating in the discussion and voting on the issue. Where applicable, the member’s withdrawal and the general reasons for the withdrawal are entered in the minutes of the meeting concerned. A reminder of the undertaking to comply with the rules of discretion and confidentiality set out in this Regulation or the regulation for internal management may also be given to the member by the chair or co-chairs where the documents of the meeting have already been given to the member.
